To-do list recommendations

Hey y'all, I’m looking for a better way of managing my to-do list for managing commissions and such. I’ve been using iCloud Reminders since it has good integration into macOS and iOS, but it has a few shortcomings, such as being a little annoying to manage nested tasks, and not having a good way to share things publicly.

I am looking for some combination of the following:

  • The ability to have nested tasks/subtasks with tight coupling between things
  • A public view where I can ideally also mark some items as private (showing as a placeholder just without any details)
  • A tagging system
  • Rough progress indication
  • Time tracking and estimation

I am NOT looking for the following:

  • A kanban board
  • Full-on project management

Here’s the things I’ve tried and have bounced off of:

  • Trello

    An okay kanban board but it’s not great for subtask management, and also I don’t want to be tied to Atlassian.

  • Hack and Plan

    Good for group planning with a lot of complex dependencies but way overkill for what I’m trying to do.

  • GitHub Projects

    The to-do view is nice but this is very much oriented around managing open issues on specific GitHub repositories, and doesn’t do a good job of organizing subtasks.

  • Gitea projects

    A partial clone of GitHub Projects and everything that implies. Very much tied to software projects. Also as far as I can tell it only has a kanban view.

  • iCloud Reminders

    Pretty good for nested task management but the UI is very fiddly and it doesn’t make for easy reorganizing stuff, and its tagging system is a bit meh. Also, no public view.

  • Keeping a text or Markdown file somewhere that people can see it (such as right here on this blog)

    I mean this isn’t the worst idea, but it’s hard to maintain discipline on that.

I know a lot of folks who are doing commissions and have various organizational systems, but it seems like most folks I know are just using Trello. Does anyone have any other suggestions?

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